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Elements and Performance Criteria

1. Check and verify supporting documentation
   • Identify, check and record information from documents
   • Examine supporting documentation to establish accuracy and completeness and to ensure authorisation by appropriate personnel
2. Prepare and process banking and petty cash documents
   • Enter accurately and balance deposits and withdrawals according to organisational procedures
   • Check cheques and card vouchers for validity before processing
   • Reconcile banking documentation with organisation’s financial records
   • Check, process and record petty cash claims and vouchers, and balance petty cash book according to organisational procedures
3. Prepare and process invoices for payment to creditors and for debtors
   • Prepare invoices in accordance with organisational procedures
   • Check invoices against source documents for accuracy and correct any errors
   • File all invoices and related documents for auditing purposes
4. Prepare and post journals and batch monetary items
   • Prepare journals accurately and completely, and batch items within organisational timelines
   • Match batch items precisely to initial receipt records
   • Ensure journals are authorised by appropriate person and process in accordance with organisational policy and procedures
5. Post journals to ledger
   • Post journals accurately to ledger in accordance with organisational input standards, with transactions correctly allocated to system and accounts
6. Enter data into system
   • Enter data accurately into system in accordance with organisational input standards and correctly allocate transactions to system and accounts
   • Update related systems to maintain integrity of relationships between financial systems
7. Prepare deposit facility and lodge flows
   • Select deposit facility appropriate to banking method to be used
   • Balance batch with deposit facility without error
   • Take security and safety precautions appropriate to method of banking, in accordance with organisational policy and industry and legislative requirements
   • Obtain and file proof of lodgement so that it is easily accessible and traceable
8. Extract trial balance and interim reports
   • Process accurately any special transactions
   • Complete cash and credit journals and post to general ledger
   • Extract and check trial balance and prepare other required reports
   • Find and correct any errors